Build a modern skills matrix
For HR, L&D, resourcing and compliance leads who keep getting asked 'do we have the skills?'
MuchSkills is skills matrix software. It sits on top of your HRIS and maps every person's skills, proficiency levels, certifications and interests in one live view.
Linnea B.
Omar S.
Petra N.
Tomás R.The spreadsheet was right for about a month
Most skills matrices start the same way. Someone builds a spreadsheet, sends it round and asks everyone to fill it in. It looks good for a month. Then people change projects, pass certifications and learn new tools, and nobody goes back to update the cells.
Then a real question lands. Who can lead this project? Do we have the skills for next year's plan? The matrix is out of date, so the answer comes from memory and Slack threads.
Nobody decided to let it go stale. It just did. This page shows what a skills matrix is, what a good one looks like and how to build one that stays accurate.
A real-time skills matrix, not a snapshot
MuchSkills brings skills and competencies to life in one real-time skills matrix: proficiency levels, interests, certifications and how skills are spread across your organisation. It replaces static spreadsheets, so your skills mapping stays accurate and you can build teams with confidence.
Filter the matrix by skill, proficiency level, certification or interest, and read it for one person, one team or the whole organisation.
A snapshot ages. A live matrix doesn't.
Map your skills
Skip the blank sheet. Start from 70,000+ capabilities, 12,000+ tech skills and 9,000+ certifications, then shape a taxonomy that fits how you work.
Understand your workforce
Define the roles that matter, then find who has the skills, levels and certifications for them.
Deploy winning teams
Staff projects on best fit, not on who happened to answer the Slack message first.
Skills matrix and competency mapping software: skip the blank sheet
A certificate in a folder proves little. MuchSkills links each certification to skills profiles, project needs and team make-up, so your data drives staffing and training decisions.
Nobody should have to type 'Kubernetes' 5 different ways.
12,000+ tech skills
Your engineers pick their tools from a list, so every search finds them.
9,000+ certifications
Pick the exact AWS, Azure or ISO certification from the catalogue, so everyone records it the same way.
Create or import your skills taxonomy
Keep the framework you already built, or build one with us. No second taxonomy project.
70,000+ capabilities
See your sales, operations and support people too, not just engineers.
Evidence-backed methodology
Built on published research. Deloitte (2022) found skills-based organisations are 107% more likely to place people efficiently.
Professional onboarding & training
Structured onboarding, so people adopt it quickly and the first data you see is data you can trust.
Employees keep it current
People update their profiles because the profile is theirs and shows their growth. Profile completion typically reaches 90%.
100,000+ professionals mapped in MuchSkills.
Skill gap analysis becomes a filter, not a project
Once your skills matrix is live, you run skill gap analysis inside it. Spot missing competencies, upskilling and reskilling needs, and emerging risks. See how skills are spread across people and teams, then decide where to train, move or hire. Here are the questions it answers.
The gap you can see is the gap you can close.
- Do we have the skills for the future?
- Productivity tools and software competence: who can really use the tools you pay for?
- Range of expertise: how broad or narrow is each team?
- Leadership competencies: who is ready to lead next?
- Tech skills: where is the stack thin?
- Hidden expertise: who knows more than their job title says?
- Number of employees per skill
- Skill level distribution
- Skill gaps and risk
- Skill and competency opportunities: which gaps can you close from inside?
- Plan team member growth
- Find upskilling and recruitment opportunities
Built-in certification tracking that chases renewals for you
Track active, expiring and expired certifications inside the skills matrix. See the proof, owner, issue date and expiry for every certification. Automatic reminders go to employees and managers, so nobody has to chase renewals and your matrix stays accurate.
Every certification and skill record has a tamper-evident audit trail, built for ISO 9001 Clause 7.2 and mapped to ISO 27001, AS9100 and CSRD/ESRS S1 evidence requirements. When an auditor asks who changed a record and when, you can show them.
One lapsed certificate can cost a tender. Here, you see it coming.
Custom competency mapping in your organisation's own words
Every organisation has its own structure, strategy and capability needs. Tailor your skills taxonomy to map the competencies that matter to you, not a generic list.
Your organisation doesn't speak generic. Neither should your matrix.
Cultural and behavioural skills
See who coaches, mediates and works well without supervision, so teams can run themselves.
Unique expertise
Find the one person who knows carbon capture, Salesforce APIs, AI or logistics before you hire for it.
Languages
Know who can take the German client call, and at what level.
Product and service knowledge
See who can demo, support or sell each feature and service you offer.
Customer knowledge
Put people who already know the client on the client's next project.
Industry knowledge
Show a prospect your team has done work in their industry before.
Interests
Capture what people want to work on, for better collaboration and team fit.
Personalised development, at scale
Support employee growth with skills data, not assumptions. Role-based gap analysis in the skills matrix shows each person their strengths, missing skills and proficiency gaps. Track progress, validate skills and line up what people can do with current and future roles.
Growth people can see is growth they stay for.
Clear skill gap analysis for everyone
Employees and managers see strengths and development areas in a simple, structured view.
Goal setting with AI support
Choose an upskilling goal and get a personal development plan built from your real skills data.
Follow-up and tracking
Follow upskilling progress over time, with history across people, teams and departments.
Give managers the data to develop people, not just manage them
MuchSkills gives every manager a current view of each person on their team: skills, certifications, development history and goal progress. With one click they can run a skills gap analysis for any role, and turn a status update into a real conversation about growth.
A one-to-one should cover more than this week's tickets.
- Run competency assessments for any role
- Track competency and capability growth over time
- Stay compliant with certification requirements
- Validate and verify skills fast
"Our managers are having better 1:1s than ever." Marcus Thomas
Internal mobility, led by skills
Let skills, not titles, shape career progression. MuchSkills shows how each person's skills line up with roles across your organisation. Employees see clear development paths. Managers see who is ready. HR sees a live internal pipeline, so roles get filled from inside more often.
Your next hire may already have a badge.
Internal recruitment, simplified
Define a new role and see which employees fit it most closely.
Personal role-fit insights
Employees see how they match internal roles and which skills to build to widen their options.
Data-driven career conversations
Managers bring current role fit and AI-supported suggestions into every one-to-one.
Create a new role in minutes
Paste the job title or description and MuchSkills suggests the skills and proficiency levels the role needs. Review, adjust, publish.
Start from a draft, not a blank page.
MuchSkills then checks those skills against your workforce. You see where the capability already exists, where it can be developed and where real gaps remain, before you open an external search.
Find the right internal candidate
Stop filling roles externally because nobody knew who was ready inside. Role-based gap analysis shows each person's strengths, missing skills and readiness for a defined role.
Look inside before you call a recruiter.
Amira HaddadFinance Business PartnerSAP S/4HANAChange managementAvailable from MarchWants: Transformation roles
Lukas BergProcess AnalystChange managementSAP S/4HANA50% from next monthWants: Project leadership- Define the role: paste a job title or description, and MuchSkills builds the required skill profile.
- See who fits: view employees ranked by skill match and readiness for the role.
On-demand skills reporting for leadership
When the board asks whether you have the skills to deliver the strategy, answer with numbers. MuchSkills analyses anonymised skills data, employee goals and your strategic objectives to produce boardroom-ready reports on strengths, skill gaps and capability trends. Use them to plan hiring, upskilling and long-term capability.
Walk into the board meeting with numbers, not anecdotes.
Leadership view · critical skills
ExpertIntermediateBeginner
"Transformed how we talk about skills, from assumptions to data." Höegh Autoliners
Dynamic skills profiles people want to keep current
A skills matrix is only as good as the profiles behind it. In MuchSkills, each person owns a profile that shows their strengths and growth, so they have a reason to update it. LinkedIn import fills in work and education history. The matrix updates as they do.
Nobody chases a profile they're proud of.
Build skills-based teams with clarity and confidence
Team Builder turns your skills matrix into a team. Staff on what people can do and want to do, not just on who is free.
Who's free is a start. Who fits is the answer.
Linnea BergSenior consultant · on the bench96% fitEXPAzureEXPDatabricksCERTAZ-305
Omar SaidConsultant · rolls off wk 4191% fitEXPAzureINTdbtCERTDP-203Petra NovakConsultant · 50% from wk 4278% fitINTAzureEXPPython
Tomás ReyesJunior · wants this project64% fitINTAzureBEGDatabricksDefine what the project needs
Search the skills taxonomy to set the exact capabilities, certifications and experience levels the project requires.
See who fits and who is free
View each person's skills, certifications, proficiency, Skill Will and current allocation in one place. No cross-referencing spreadsheets.
Confirm the team, or spot the gap
Check skill coverage, proficiency balance and availability before you commit. If there is a gap, you see it now, not two weeks into delivery.
"90% clearer visibility into team skills and project readiness." Harald Pihl
Smarter project resource management and forecasting
Know who is free next month before you promise a client a start date. Utilisation reporting and capacity planning sit next to the skills data.
A start date should be a fact, not a hope.
- Booked
- Planned
- Over-allocated
- Holiday
- This week
Project timelines
See all projects and people, their project allocation and time per project.
Utilisation clarity
Follow each person's utilisation over time and see who is available now and in the coming months.
CV Inventory
Paste an RFP or tender and get tailored, proposal-ready CVs in seconds, kept in sync with live, validated skills and certifications. Launched January 2026.
"Cut workforce planning time by 60%." TBS
MuchSkills works for whoever gets asked 'do we have anyone?'
Consulting & professional services firms
Your consultants are your product. Ask in plain language across skills, certifications and availability, and get the right shortlist in seconds, not days.
HR & L&D departments
You can't develop what you can't see. Get a live, trusted picture of workforce skills and turn it into an L&D plan tied to business results.
Tech & product teams
Skills change faster than job titles. See what your engineers can do today, and base hiring, staffing and development on that.
Compliance & risk teams
In a regulated business, a skills gap is a liability. Stay audit-ready with live certification tracking and verified competency records.
Skills-based organisations
A job title is a label. Skills are the reality. Plan, staff and develop around what people can actually do.
Connect your HR tech stack, don't replace it
Your skills matrix sits on top of the systems you already run. No 18-month replacement project. Skills data flows to the places where work gets planned.
Keep your HRIS. Add the part it's missing.
HR systems
People and org data arrive from Workday, SAP SuccessFactors, Personio, HiBob, BambooHR, Dayforce, CatalystOne, Microsoft Dynamics or Microsoft AD, so nobody retypes it.
Project tools
Staff with real allocation data from Jira, Tempo, Harvest, Smartsheet, SAP ByDesign and Zoho Projects.
BI and open API
Put skills data in the Power BI or Salesforce reports leaders already read. Every plan includes HRIS integrations and SSO. Enterprise adds full API and SCIM.
We guide you every step, from taxonomy to first answer
You don't need to staff a skills project. Our experts work next to your team at each step. You bring the people. We bring the playbook.
1. Skills taxonomy design
Agree with our experts which skills and certifications matter to your organisation.
2. Workforce mapping
Capture every employee's skills, certifications and competencies accurately, and keep them current.
3. Enablement & training
Managers, HR and L&D know how to use the data in their next one-to-one or staffing call.
4. Insights into action
Turn skills data into resourcing choices, development plans and measurable business results.
4 jobs for your skills matrix once it's live
Skill gap analysis
Compare the skills you have with the skills you need, and decide whether to train, move or hire.
Competency mapping
Define the competencies each role needs and map your people against them.
Certification tracking
Keep every certification, expiry date and proof in one audit-ready place.
Team Builder
Staff projects on skill fit, motivation and availability.
Trusted by teams who retired the spreadsheet
“Cut workforce planning time by 60%.”
“90% clearer visibility into team skills and project readiness.”
“Eliminated spreadsheet chaos across 200+ employees.”
Recognised by
Everest Group PEAK Matrix® 2026
Red Dot Winner 2020
SHRM Better Workplace ChallengeSkills matrix questions, answered straight
Not answered here? A real person replies, usually the same working day.
How much does skills matrix software cost?
MuchSkills pricing is on request, based on the size of your organisation and what you need. Standard HRIS integrations and SSO are included. Enterprise adds full API and SCIM support, custom integrations and a dedicated customer success manager.
Is employee skills data safe in MuchSkills?
Yes. MuchSkills is GDPR compliant and hosts customer personal data in the European Union. It does not use customer personal data to train, fine-tune or improve any third-party AI model, and its AI sub-processors are contractually prohibited from doing so. MuchSkills is also an approved UK government supplier on G-Cloud 14.
See your skills matrix with your own data
Bring one team or your whole organisation. We will show you a live skills matrix on top of your HRIS, and the questions it can answer on day one.
The next time someone asks 'do we have anyone who…', you'll have the answer before the thread gets a reply.