How to do Skill Analysis & Skill Gap Identification

Understanding the skills in your team – and the ones you’re missing – is key to building high-performing, future-ready teams. With MuchSkills, you can quickly identify strengths, spot skill gaps, and take action through upskilling, development planning, or strategic hiring.

🎥 Watch the videos below to get started. In less than 15 minutes, you’ll know how to create skill lists, analyze skill gaps, and generate actionable insights using real-time data.

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🎥 Video 1: Creating Skill Lists in MuchSkills

Learn how to define the most important skills for a role, department, team or competence area. Use AI or build your own custom lists. Then track, measure and take action based on real data.
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🎥 Video 2: How to do Skill Analysis and Gap Analysis

See how to explore the skills in your organization, spot gaps, and plan ahead. We’ll also show how individuals can see their personal fit to a role or competence – and how to act on that insight.

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Step 1: Create skill lists

Before you analyze, you define what matters. A skill list is a simple way to group the skills, competencies, certifications, or training you want to track.

You can create skill lists for:

• Roles (e.g. Backend Developer)
• Teams or departments (e.g. Marketing Team)
• Competence areas (e.g. Leadership or Customer First)
• Tools or certifications (e.g. Programming Languages or PMP)

To create a skill list:

1. Go to TEAM/ORG → Analysis
2. Click Create AI-powered list or Add list manually
3. Add a name and description
4. Add the skills (or certifications, awards, validated training, etc.) you want to track
5. Mark your most important skills as Prioritized

💡 You can build a list manually, use AI to help, or combine both methods.

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Step 2: Explore skills & data

Once you’ve created one or more skill lists, it’s time to explore. Click on any skill list to open the analytics dashboard.

You’ll see:

• Who in the organization has these skills
• Their skill levels (Beginner, Intermediate, Expert)
• Gaps in critical skills
• Trends over time (What’s changed?)

Use the filters to narrow down your view by:

• Department
• Location
• Manager
• Tag
• Time period

💡 Click on any skill to see who has it, their levels, and where they’re based. Click on the tab “Relevant Members” to view a matrix showing individual skill levels and gaps.

Step 3: Identify skill gaps

A skill gap is the difference between the skills you need and the skills you have.

MuchSkills shows you:

• Where you lack experts
• Where teams are mostly beginners
• Where no one in the org has a specific skill
• How your team is progressing through learning goals

Use this data to:

• Upskill your current team
• Guide personal development planning
• Make informed hiring decisions

🎯 Tip: Turn off beginners in the filters if you want to understand your team’s real delivery capability.

Step 4: Share insights with individuals

When you publish a skill list, every employee can access a personalized skill gap analysis under My Growth → Gap Analysis.

Each individual sees:

• Roles or competencies they’re a great fit for
• Their personal skill gap
• Relevant learning material
• Options to set development goals

They can easily update their profile or add missing skills. This creates a shared understanding of growth potential across the organization.

Step 5: Use analysis for strategy & development

Your skill analysis data can be used for:

• Strategic workforce planning
• Team and project planning
• Internal recruitment
• L&D program design
• Leadership development
• Career path planning

🧠 Use the Insights tab or your skill lists to analyze skills across roles like Leadership, High-Performing Culture, or Engineering Capability – not just job titles.