How to add and manage certifications

🎬 Watch: How to add and manage certifications in MuchSkills‍

Get a complete walkthrough of how to manage certifications, connect them to roles, add goals, and report on your current and future certification landscape.

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Overview: Why certification management matters

Certifications are essential for tracking workforce capabilities, validating expertise, and staying compliant with industry standards. In MuchSkills, certification management is seamlessly integrated — making it easy to:

• Track current and future certifications
• Monitor expiry and renewal dates
• Align certifications to roles, teams, and competence areas
• Assign goals and related learning resources
• Generate real-time reports by team, department, vendor, and more

How certifications are added

There are multiple ways certifications can be added:

By employees

Employees can go to My Skills > Certifications and add certifications manually by:

• Selecting the issuing organization (e.g. AWS, Google)
• Typing in the certificate name
• Adding a license number, issue date, and expiration date
• Uploading proof or adding a certification URL

By managers

Managers can go to My Circle, select a team member, and:

• Add or validate certifications
• See upcoming expirations
• Nudge employees to update certifications
• Assign certification-based goals

They can also issue badges for completed internal training or compliance requirements.

By administrators

Admins can manage certifications at scale via:

• Team Org > Settings > Manage Members for adding and validating certifications
• Team Org > Settings > Manage Certifications to upload or create certification lists
• Filters for department, role, location, and more to bulk view and assign

Need help importing existing certifications? Just contact us via the chat icon in the bottom right.

Reporting on certifications‍

MuchSkills reports give you a full overview of certifications across the organization.

Go to Reports > Certifications to:

• See all certifications, sorted by status (Active, Expiring, Expired)
• Filter by vendor (e.g., AWS, Google, HubSpot)
• View all individuals with a specific certificate
• Track certifications assigned by admins or self-added by employees

You can also filter reports by:

• Department, business location, manager, role, or tag
• Time range (e.g., certificates added in the last 30 days)

Certification lists

There are two ways to organize and track certifications in MuchSkills — depending on what you want to achieve.

1. Certification lists for reporting

📍 Where: Team Org > Settings > Manage Certifications

These lists help you organize and track certifications that matter to your organization. Once created, they will appear under Reports > Certifications where you can:

• Monitor who holds each certificate
• Track expirations (active, expiring, expired)
• Filter by vendor, department, location, manager, tags, and more
• Export or share insights with your team

These are ideal for compliance tracking or vendor-specific certification reporting (e.g., all AWS or Google certs).

✅ To create a list:

• Go to Team Org > Settings > Manage Certifications
• Click Create Certification List
• Add certificates one by one from your skill taxonomy
• Mark any certificate as “Prioritized” if it’s especially important

2. Certification-Linked skill lists for roles & teams

📍 Where: Team Org > Analysis

These are full skill lists designed to define the skills, certifications, badges, and training needed for a specific:

• Role (e.g., Project Manager)
• Team (e.g., Customer Support Team)
• Competence area (e.g., Leadership)

These lists are powerful because they give employees personalized feedback via My Growth > Gap Analysis. They clearly show:

• What certifications are required or recommended for a role
• What the employee already has (or is missing)
• Related learning materials and development goals

✅ To include certifications in a skill list:

• Go to Team Org > Analysis
• Create or open an existing list
• Use the Add Competence to List button to include certifications and/or badges alongside skills
• Mark any certificate as “Prioritized” to highlight importance

This approach is ideal when you want to guide employees toward career development or internal mobility, by clearly showing what’s expected for a role or skill track.

Setting certification Ggoals

MuchSkills allows employees (or their managers) to set certification-based goals, including:

• Target certification
• Training plan
• Deadline for completion
• Assigned mentor or goal buddy
• Related learning materials

View all certification-related upskilling goals in:

Team Org > Reports > Growth > Filter by Category > Certifications

This gives you a view of the future certification landscape — not just what your organization has, but what’s being pursued.

Learning material for certifications

Admins can attach learning content to each certificate:

• Add internal or external courses
• Define cost (free or paid) and skill level
• Connect content to specific certificates, skills, or badges

This ensures that employees always know how to get certified — not just what they need. To add training material go to My Growth - Learning Library and click on the green Add course button in the top right.

Quick access for managers: My Circle

Managers can view all certifications for their team in My Circle:

• Active, Expiring, and Expired certificates
• Nudging feature to remind employees
• Detailed views for each team member

They can also issue badges and manage goals from this view.

Need Help?

Have existing certifications to upload? Want help creating lists or connecting learning material?

Just tap the chat in the bottom right or email us at support@muchskills.com — we’re happy to support.